Tag Archives: office

Mac OS vs Windows – Subjectivity Galore

I migrated to a Mac a few months ago, just to try out the “other side”, although I have had an iPod and an iPad prior, and a Mac many many many years ago.

Well, the first thing that you have to do within a few hours of getting your Mac is to install Mac Office, so your Microsoft distance usually lasts only a few hours anyway. And then comes the next slight “annoyance” – Mac Office by default opens recent document every time you open your Mac Office application. So, you go to a client site 1, open slide deck 1, close the document, close Microsoft PowerPoint. Then you go to client site 2, and open Microsoft PowerPoint to launch slide deck 2, and oops, it opens slide deck 1. 🙁 Why? Well, in Mac Office, that is the default. Applications open recently closed documents when being relaunched. This isn’t just a Mac Office default, but default for many applications on the Mac! Of course, you can turn this thing off for Mac Office.

As Eric Dasque over at frenchguys.com teaches us, we can simply open a terminal, and type in the following commands, and that should take care of it.

defaults write com.microsoft.Powerpoint NSQuitAlwaysKeepsWindows -bool false
defaults write com.microsoft.Word NSQuitAlwaysKeepsWindows -bool false
defaults write com.microsoft.Excel NSQuitAlwaysKeepsWindows -bool false

This kind of “terminal manipulation” isn’t for everyone, but is a workaround if you need one. (There is also a system preference to make this take affect at the entire system level, but users report that that does not fix this specific problem, event though it really should in theory.) Die hard Mac fans will point out why the default behavior is the way it is. Die hard PC fans may simply snicker. But the underlying issue is that no default serves everyone. So, then, the question becomes if the user can configure the defaults easily. If they have to navigate some complicated menu, or copy paste and do things in a “terminal”, when the only terminal they knew until then was the one with Tom Hanks, then they are not going to be so happy.

Outline numbering in Word 2007

You are writing a professional grade long document consisting of many sections, subsections and whatnot.  You would like the sections, subsections and subsubsections to be automatically numbered, you know, like 1, 2, 2.1, 2.2, 3, 3.1, 3.2, 3.3.  You don’t want to have to put the numbers yourself, which will be ugly and hard to maintain as the document takes shape over next few hours.  Rather, the software should handle this for you. So, how do you manage?  The solution is the “outline numbering” feature in Word.

Some of my coworkers continue to struggle with this feature and curse Word (which is a bit justified since the software should be easy to use), but I have not yet seen them do one web search on this phrase: Outline numbering in Word 2007. I think it results in more than 2007 hits. :-). Here is my quick version anyway.

  1. Place the cursor on any heading 1.
  2. Make sure you are on the “Home” tab of the Ribbon, and find the “Multilevel List” in the “Paragraph” button group – typically, this is the third button in the group.
  3. Select the multilevel list that shows grayed out “Heading 1”, “Heading 2”, etc. after the numbers (see the image).


PowerPoint 2007 does not support hyperlinks on diagrams

Very interesting to note that PowerPoint 2007 version does not support hyperlinks on diagrams, a feature that was supported in 2003 version.

Since all in all, the 2007 version is a real “upgrade” of 2003, I am not really sure why this support was taken away, but I believe this could be due to security reasons. Anyhow, if I find more about this, I will post it here. If anyone has an idea on this, please leave me a note.